TENDER FOR INVITATION OF BIDS FOR SGS PROJECT 
Ref. No. FPO/1302/T&D/08

KESC invites proposals for the Turnkey Project of SGS described below. The complete details are provided  in the Tender Document and bidders are welcome to suggest whatever they feel must be employed at KESC to improve the control over LV Distribution System, within the defined scope, in terms of improving Customer Services as well as provide accurate and verifiable billing data. 

The SGS required by KESC needs to predict system overloads, pre­vent blackouts and limit voltage fluctuations as well as provide limited billing information. Self-diagnostics and so­phisticated monitoring systems will also enable us to use available manpower efficiently for maintenance and operations. The SGS has defined three areas to advance KESC to take first step towards the intelligent utility:

• Advance hardware includes intelligent monitoring using intelligent sensors, measurement systems either separately or built-in to the Energy metering devices.

• Advance software includes data gathering from the network and the end user. It will help make decisions and communicate to all parties. The software will perform load management and manage outages, handle enter­prise functions, provide geographic information system data, monitor, control the power system and perform asset management.

• Advance software to log and provide intelligent data for billing / reconciliation purposes.

• The intelligent distribution system anticipates custom­er outages, often correcting those conditions before the customer sees them, using intelligent high-speed feeder switching (at 440V level).

• The intelligent connection to the customer is a two-way communication pathway. Data from installed meters creates a real-time image of the system. Software analyzes the load data and forecasts the system needs. Demand-side management is viable when the customer is part of the equation through control over the distribution system.

• The integrated network solution must provide a means of bridging the software and the hardware with data trending and analysis, enabling us to convert data into information as we move to take first step to create the digital utility.  

TENDERING AND EVALUATION METHODOLOGY:

• The vendors are required to submit the Technical Bids and complete documentation in the first phase giving complete design of the proposed system along with Specifications of the proposed equipments, systems etc and documents to support their ability to deliver this successfully. KESC requires in following documents:-  

• Proposed solution
• Technical details including the equipment and software specifications
• Implementation plan
• Similar projects completed (in Pakistan and Internationally)
• Current contract commitments
• Cash flow capacity.
• Personnel qualifications who will be involved in the project, including field team.
• Pending litigation of the company.         

• KESC will select suitable parties who will be required to make presentations of their Proposals in detail to the Selection Committee. 

• Queries in respect of the Presentations and Proposals shall be sought and clarified by the Vendors.

• KESC will short list technically and commercially competent parties for final round with clearly defined specifications and BOQs. Final Technical and Financial Bids in separate covers shall be submitted by the selected Parties in second stage. 

• After Evaluation of Final Technical Bids the Selection Committee shall open the Financial Bids.

• Contract will be awarded to the selected party after financial evaluation and final negotiations. While KESC management is fully committed to fund this project, KESC will welcome any parties to offer alternate means of financing the project. 

• The decision of the Committee will be final. KESC reserves the right to reject or accept all or any bid without giving any reason.

INSTRUCTIONS FOR FIRST PHASE

• Detailed scope of work, terms and conditions are set forth in the tender document which may be obtained on payment Rs. 25,000/- as tender fee (non-refundable). Payment is to be made to General Manager (C&A), KESC Ltd., 11th Floor State Lifer Building No 11 Abdullah Haroon Road, Karachi. The original receipt obtained from General Manager (C&A) is to be submitted along with the application for issuance of tender document to Dy. General Manager, Procurement Department, 7th Floor, Pakistan Handicraft Building, Abdullah Haroon Road, Karachi during working hours.

• Interested parties capable of meeting the above requirement may deposit their sealed Technical Proposals along with prequalification support documents complete in all respect along with earnest money / bid bond in the tender box kept in the Procurement Department on or before 2:30 P.M on 02-02-08.

• Any tender delivered or sent otherwise will be at the risk of the parties taking part on the tender.

• The technical bid will be opened on the same date after the tender closing time in the presence of the bidders or their representative who may care to be present at the time of opening of the tender.

• In case the date of issuing / opening of tenders is declared as holiday by Federal Government, Provincial Government and or District Government the tenders will be issued / opened on next working day.

• Any conditional / incomplete tender, tender not accompanied by the earnest money / bid bond will not be considered in the competition.

• KESC reserves the right to reject any or all the bids without assigning any reason whatsoever and to annul the bidding process at any time without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the ground for KESC’s action.